Project Management Admin

Welcome to TaxGoddess.com, the most vibrant professional services firm on the planet! We’re all about providing top-notch solutions to our clients and having a blast while doing it. Our Global team is in hot pursuit of the right candidate with a keen analytical mind and a passion for work to help us reach new heights. Creativity knows no boundaries within our organization, and the next mind-blowing idea might just spring from you! Don’t let this opportunity pass you by! Learn more below!

Seeking a detail-oriented, flexible, and motivated individual for our fast-paced team of experts.  At our firm, we highly value those who demonstrate a deep commitment to their work, possess an insatiable curiosity, and continuously seek knowledge. Strong communication and active listening skills are vital to excel with us. Take the leap and become part of our dynamic team today!

About the company

• Tax Goddess (https://TaxGoddess.com)
• Our firm is recognized as the top 1% of Tax Strategists in the USA.
• With 19+ years of experience, We’re not your average number crunchers – we’re a progressive, 100% digital CPA firm. So, if you can handle cloud computing and rock basic tech skills, you’re in for a wild ride!
  

Position Overview:

We are seeking a detail-oriented and organized Project Management Administrator to join our team. The ideal candidate will be responsible for supporting project managers and teams in various administrative tasks, ensuring smooth project operations, and facilitating communication between stakeholders. This role requires strong organizational skills, the ability to multitask, and excellent communication abilities.

Responsibilities:

• Assist project managers and teams with administrative tasks such as document management, scheduling meetings, and organizing project-related materials.
• Facilitate communication between project teams, clients, vendors, and other stakeholders.
• Prepare and distribute project-related documentation, including meeting agendas, minutes, and status reports.
• Maintain project management tools and databases, ensuring accurate and up-to-date information.
• Track project timelines and deliverables, alerting project managers to any potential issues or delays.
• Assist with project budget management, including tracking Budgets.
• Provide general administrative support to the project management team, including filing, data entry, and scheduling.
• Collaborate with other administrative staff to ensure efficient office operations.
• Administrative duties to assist other departments in the firm when needed
• Coordinate with our overseas and local teams on various projects
• Document management
• Slack Channel management/coordination with other teams
• Working with clients (USA) to assist them with their needs
• Ready to Skype/zoom on call, work through issues with staff & clients, assist & train, film
• video for training modules, etc ( Only if needed ).
• Manage data in spreadsheets and reports
• Keep records and reports up to date
• Organize and schedule meetings and events when needed

Requirements:

• Bachelor’s degree in business administration, project management, or a related field preferred.
• Proven experience in an administrative role, preferably in a project management or similar environment. 3 years of proven experience in the same capacity on a remote setting. 
• Minimum of 1 year of experience with a CPA, CA firm, medical billing, law firm, collections, and insurance or any financial organization ( A Must )
• Minimum of 1 year of experience with a CPA, CA firm, medical billing, law firm, collections, and insurance or any financial organization ( A Must )
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Strong organizational and multitasking abilities, with keen attention to detail.
• Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email, and instant messaging communication skills
• Excellent time management skills
• Solid organizational skills

Tools:

• Insightly
• Slack
• Google Suite

System requirements :

• Internet Speed: At least 10mbps
• CPU: Core i5 (8th generation minimum) or i7 (8th generation minimum)
• RAM: Minimum of 16GB
• Storage: Minimum 256GB SSD or 500GB HDD
• Operating System: Genuine Windows (Preferably Pro).
• Audio: A good quality headset preferably equipped with noise cancellation
• Video: A laptop/PC with webcam or a good-quality webcam

To ensure our firm’s security, we can only consider candidates with a Windows operating machine. Having Windows Pro would be a significant advantage. If you are a Mac user and wish to apply, please note that you will need to acquire a Windows operating machine once you are accepted to perform the job with us.

A few perks to consider once hired include:

• Permanent Work from home.
• We offer consistent and reliable work hours, and therefore compensation, sought after by most freelancers and independent contractors. A full-time position with us requires work at a minimum of 40 to 50 hours per week. 
• This opportunity provides great USA exposure for finance enthusiasts or those curious about this field.
• Paid training. Training isn’t just necessary to our company, it is vital. We ensure that our staff develops skill sets that allow them to perform a broader range of work. We ensure no one is left behind.
• Equal Staff Opportunity. No company politics.
• Our company embodies a culture of appreciation. We don’t take for granted our teams’ fantastic work.
• Collaborative environment: Our team integrates 13 divisions of expertise. We ensure staff can give help and get help when they need it. This allows the opportunity to interact with people from various global cultures.
• Work-life balance. We conduct games, movie nights, fun activities & events to bring the team closer together and ensure a close culture is created & maintained.
• We strive to streamline our systems & processes. We provide incentives based on performance and novel ideas implemented.
• Staff Referral Bonus Program: A $200 incentive for every qualified candidate who stays with us for more than 90 days.

Working Hours: 

• Our USA business hours include MANDATORY overlap (8:00 am to 12:00 noon Arizona time)
• Hours for some departments may be fixed or may vary depending on the tasks/projects involved.
• Billable teams ( Bookkeepers, Tax preparers, Customer care, and admins ) expect to work at least 50 hours per week during tax season, and weekends could be required. 
• We need someone who is available for on-call emergencies (outside of normal working hours. Only when needed).

If you can confidently demonstrate that you meet the criteria above, please apply by putting “super-badass-enthusiastic Project Management Admin” in your submission. Submissions without this will be ignored. No CHATGPT Responses to all assessments. 

Make your mark. Apply today!

Tax Goddess provides equal contractor opportunities to applicants and staff without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, in accordance with applicable law.