Mercenary Executive Assistant

About the company

Tax Goddess is a solid, growing, and lively/fun Scottsdale CPA firm. We have been in the business for over 20 years and are ranked the Top 1% Tax Strategists in the USA. This would be a long-term opportunity for the right person. We are a progressive, computer-savvy CPA Firm, so you must have computer skills. Knowledge of working in the “cloud” is a plus as our firm is 100% digital.

Do you thrive on variety? Are you a master of juggling multiple tasks and projects? If you crave a fast-paced, ever-changing environment, then this Mercenary EA role is for you!

The Opportunity:

We’re looking for a highly motivated and adaptable Executive Assistant to join our dynamic team. As a Mercenary EA, you’ll wear many hats, providing exceptional support to various departments and tackling a wide range of projects. No two days will be the same, and you’ll have the opportunity to learn new skills and contribute to diverse initiatives across the organization.

Responsibilities:

• Project Management: Assist with project execution from start to finish, including task prioritization, resource allocation, communication with stakeholders, and ensuring deadlines are met.
• Communication & Follow-up: Be a master communicator, both written and verbal, ensuring clear and concise communication with internal and external contacts. Proactively follow up on tasks and requests.
• Problem-Solving & Initiative: Anticipate needs and proactively solve problems. Take initiative to identify and implement efficient processes.
• Research & Analysis: Conduct thorough research, gather information, and prepare reports as needed to support various projects and initiatives.
• Adaptability & Flexibility: Be comfortable working in a fast-paced environment with ever-changing priorities. Adapt to new tasks and projects quickly and efficiently.
• Teamwork & Collaboration: Collaborate effectively with various departments and team members to achieve common goals.
• Administrative Support: Provide general administrative support, including expense management, document creation and editing, and inbox management.
• Calendar Management: Manage the CEO’s and/or executives’ schedules, including scheduling appointments, coordinating travel arrangements, and ensuring smooth meeting logistics.

The Ideal Candidate:

• Quick Learner: Possess a strong ability to learn new skills and adapt to new situations quickly.
• Problem Solver: Adept at identifying and solving problems independently and proactively.
• Excellent Communication: Exceptional written and verbal communication skills, with the ability to tailor communication styles to different audiences.
• Highly Organized: Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Detail-Oriented: Meticulous attention to detail to ensure accuracy and efficiency.
• Self-Driven & Proactive: Highly motivated and self-directed, with the ability to take initiative and work independently.
• Energetic & Focused: Possess a high level of energy and maintain focus in a dynamic environment.
• Team Player: Thrives in a collaborative environment and enjoys working with others.

Bonus Points:

• Experience in a fast-paced startup environment.
• Familiarity with project management tools (e.g., ToDoist, Insightly).
• Proficiency in various office software programs (e.g., GoogleSuite, Insightly, Slack).

The Mercenary Advantage:

• Variety & Challenge: No two days will be the same. You’ll have the opportunity to work on a wide range of projects and learn new skills.
• Fast-Paced Environment: If you thrive on challenge and enjoy a dynamic environment, this role is for you!
• Growth Opportunities: Gain valuable experience and exposure to various aspects of the business.
• Be a Part of Something Big: Contribute to the success of a growing and innovative organization.

Join our team of Mercenaries and become an indispensable part of our success!

Mandatory System requirements:

• Processor: i7 and /or i5, 8th Generation or Higher
• CPU Speed – At least 3.0 Ghz
• RAM: 16 GB or higher
• Storage: 500 GB HDD or 256 SSD or higher
• Internet: at least 10 mb Fiber or Higher
• Operating System: Windows 10/11 Pro. If you have genuine Windows 11 Home, the company will assist with upgrading to Windows 11 Pro.
• Headset with noise cancelation
• Private Home-office Location

Note: To ensure the security of our firm, we can only consider candidates who have a Windows operating machine. Having Windows Pro would be a significant advantage. If you are a Mac user and wish to apply, please note that you will need to acquire a Windows operating machine once you are accepted to perform the job with us.

Why Join Us?

Joining our team at Tax Goddess, a top 1% tax strategist firm in the USA, presents a unique opportunity to break away from the large corporate structures of the Big 4 and embrace a role where flexibility, personal impact, and continuous learning are at the forefront of your career:

• Boutique Firm Advantage: Step into a world where your work directly contributes to the success and growth of the business. Unlike larger firms, your ideas and expertise are not just recognized—they’re essential to our operational strategy and innovation.
• 100% Remote Flexibility: Embrace the future of work with our fully remote opportunities. Work from where you feel most productive, whether that’s your home office or a beachside café.
• Flexible Hours with Client Overlap: Enjoy the flexibility of managing your schedule with the freedom to set your hours. All we ask is for a 4-hour overlap with client schedules to ensure we maintain our commitment to responsive and engaged customer service.
• Continuous Learning and Development: The tax landscape is ever-evolving, and so is our firm. You’ll have endless opportunities to tackle new challenges, explore diverse aspects of tax law, and continuously enhance your skills. From in-depth training sessions to real-time strategic problem-solving, you’re always growing.
• Dynamic Work Environment: Every day brings new questions, challenges, and scenarios. With us, boredom is not an option. Our clients rely on our strategic acumen to navigate complex tax situations, meaning you’ll play a critical role in crafting innovative solutions that make a real difference.
• Impactful Client Relationships: Build deeper, more strategic relationships with clients. As part of a boutique firm, you’ll work closely with clients to truly understand their needs and deliver tailored tax strategies that big firms simply can’t match.

Once you’re onboarded, take note of these noteworthy perks that await you:

• Permanent Work from home.
• We offer consistent and reliable work hours, and therefore compensation, sought after by most freelancers and independent contractors. A full-time position with us requires work at a minimum of 40 to 50 hours per week. 
• This opportunity provides great USA exposure for finance enthusiasts or those curious about this field.
• Paid training. Training isn’t just necessary to our company, it is vital. We ensure that our staff develops skill sets that allow them to perform a broader range of work. We ensure no one is left behind.
• Equal Staff Opportunity. No company politics.
• Our company embodies a culture of appreciation. We don’t take for granted our teams’ fantastic work.
• Collaborative environment: Our team integrates 13 divisions of expertise. We ensure staff can give help and get help when they need it. This allows the opportunity to interact with people from a wide variety of global cultures.
• Work-life balance. We conduct games, movie nights, fun activities & events to bring the team closer together and ensure a close culture is created & maintained.
• We strive to streamline our systems & processes. We provide incentives based on performance and novel ideas implemented.
• Staff Referral Bonus Program: A $200 incentive for every qualified candidate that stays with us for more than 90 days.
• Access to Taxation Expertise: As part of the perks, the staff will have access to the taxation expertise of the firm, ensuring they receive comprehensive support in tax-related matters.
  
  Working Hours: 

• For this role our USA business hours include MANDATORY overlap ( 7:00 am to 12:00 noon Arizona time). The rest of the remaining hours can be flexible.
• expect to work at least 50 hours per week during tax season, and weekends could be required. 
• We need someone who is available for on-call emergencies (outside of normal working hours. Only when needed).

Ready to Apply?

If you’re a driven, detail-oriented professional who thrives in a collaborative, fast-paced environment, and are ready to take on the challenge of saving our clients billions more, we’d love to hear from you. 

Apply by putting  “super-badass-enthusiastic Mercenary Executive Assistant” in your title/cover letter/email submission. Submissions without this will be ignored.

No CHATGPT Responses will be accepted (resume or assessments)

Make your mark. Apply today to become a part of the Tax Goddess family, where we turn tax strategy into an art form.

Tax Goddess provides equal contractor opportunities to applicants and staff without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, in accordance with applicable law.